Coming Soon! WFMA
The all-in-one "Software as a Service" solution designed for staffing business operations from start to finish.
Work Force Management & Accounting
Organizations in staffing business can shift their operations to WFMA to achieve substantial financial and operational benefits.
Introduction
Regardless of the industry, any organization in staffing business can subscribe to WFMA services to achieve enhanced operational efficiency and gain financial benefits. WFMA manages all nuances of staffing business operations efficiently and effectively, with additional power of automated processing. Staffing organizations need to apply online to become customer organizations or subscribers of WFMA. Upon approval by the host, they get access to the system to perform actions through self-service portal.
In staffing business, organizations need to perform business transactions with various business entities:
- Clients, where the organizations deploy resource directly,
- Placement agents, through whom the organizations deploy resources to the clients, who are not direct client of the organizations,
- Vendors, from whom organizations hire vendor resources on contract,
- Regular employees, organizations’ own resources,
- Contractors, resources work with organizations on contract, and,
- Vendor resources, the resources taken by the organizations from the vendors
Customer organizations define their respective business entities on the WFMA platform, as per their business requirements. WFMA offers a unified platform that allows access to all related business entities via dedicated self-service portals. These entities can perform various actions through their respective portals also.
Customer organizations will receive monthly billing for the services utilized during the previous month, following a pay-as-you-go model. They can unsubscribe at any time, and will be charged up to the date of their unsubscription. Access for both the customer organizations and their business entities will be revoked upon unsubscription, and there is no option to reinstate access. If an organization wishes to re-subscribe, they must complete the registration process again.
Staffing business challenges
Organizations frequently face various challenges in their business operations, especially those who lack effective integrated software solutions. These issues impede their ability to scale operations, increase revenue, enhance profits, and maintain relationships with the interfacing business entities. WFMA services address these obstacles by alleviating the related challenges.
- To manage the increasing operational demands driven by a rise in billable resources, organizations are forced to proportionately scale up their non-billable supporting resources. But manual processes do not boost up the productivity of the non-billable resources. As a result, even with revenue growth, profit margins tend to remain stagnant.
- Organizations often struggle to prioritize the satisfaction level of the interfacing business entities like clients, placement agents, vendors, contractors, regular employees, and vendor resources. This satisfaction index significantly influences overall business success.
- Organizations struggle to incorporate flexibility and often lack the ability to implement changes in the business processes quickly, hindering efforts to enhance operational efficiency.
- Organizations frequently experience data integrity issues due to fragmented software usage combined with sporadic manual interventions.
- Organizations struggle to deliver real-time data, leading to dissatisfaction among both internal and external stakeholders.
- Deficiency or inconsistent event-based communications diminishes effectiveness in expediting work in the organizations.
- Organizations frequently face challenges of data authenticity issue due to compromised single source of truth.
- Organizations waste huge operational resources’ bandwidth in maintaining business data integrity and carrying out repetitive tasks, leading to processing delay.
- Organizations are heavily dependent on resources’ individual skill for operating business efficiently and effectively.
Services highlights
WFMA’s comprehensive online services address all aspects of staffing business operations, effectively tackling the challenges of the staffing business. WFMA services provide end-to-end coverage of staffing business operations; resource pool management, resource deployment management, timesheet management including timesheet generation, submission, approval and rejection, billing management, and invoicing management.
WFMA implemented a range of special features. With the special features, WFMA empowers organizations to enhance their operational efficiency and performance, giving them a competitive advantage, and minimizing non-billable resource costs. Organizations pay a base fee for access to these services, which may vary based on specific criteria.
In addition to its online services, WFMA brings in the power of automation. Many activities that can be conducted online also have the option to be executed automatically. This automated processing capability enables organizations to elevate their efficiency and performance to a level of excellence. With such excellence, organizations distinguish themselves from the competition, leaving rivals far behind, and substantially lowering non-billable resource costs.
Organizations pay additional fee for availing the automatic processing feature. Availing automatic processing feature is optional, meaning that organizations can still perform all operational activities online without automatic processing. WFMA provides the automated execution capability for twenty-four processes. Organizations have the flexibility to either pay for all available automated processes or choose specific ones based on their business needs and budget.
See the comprehensive details of the Services and Special Features.
Customer benefits
WFMA services deliver the following advantages and benefits to the customer organizations:
- Immediate relief from the challenges in staffing business
- Comprehensive automation keeps non-billable resource cost at a minimum, resulting in consistent profit margin boost up
- Extensive customization options for controlling computing behavior
- The core services take the business operation to a standard level
- The special services take the organization to the level of excellence
- Avail the premium automation services according to budget
- No compromise on any business functions even if no premium services chosen
- Capability in maintaining multiple contracts
- Monitoring key business events in real-time enables proactive actions
- Caters data to various departments for their downstream operations
- All the users operate through self-operated portals
- Anytime unsubscribing flexibility
- No additional expenditure on other software for complete functional coverage
- Resource deployment in multiple Projects including billable and non-billable projects
- Capability of handling three types of timesheet cycle for the resource deployments
- Capability of handling three types of rate units in deployment contracts
- Dynamic approvers allocation for timesheet approval for internal projects
- Timesheet proxy submission facility, apart from submission by the resources
- Timesheet proxy approval facility, apart from approval by designated approvers
- Controlling resources’ deployability
- Controlled resource premature disengagement from deployments
- Keep a tab on resources’ deployment load across multiple projects
- Automatic emailing for all business transactions across the system
- Generating bills for the billers, a unique feature
About us
We, two professionals teamed up to conceptualize, analyse, design and develop the software. One of us is from IT industry having 35+ years software architecture, design and development experience, and the other is from staffing business with 25+ years of experience in leading and expanding staffing organizations. We developed the software over two and half years.
Collectively, we have two-fold experience; our experience in the staffing industry and our insights as clients working with staffing organizations. We understand the challenges these organizations face and the obstacles that prevent them from overcoming persistent issues. We’re also aware of the measures needed to address these challenges. Our product is designed to encompass all staffing functions and operates seamlessly end to end, incorporating all the business validations and checks. Additionally, we have integrated value-added services to significantly enhance the operational efficiency of staffing organizations, leading to direct financial benefits for them.
Our objective is to deliver integrated, value-added online services to our customer staffing organizations, enabling them to conduct their staffing operations efficiently and cost-effectively while enhancing operational efficiency and achieving measurable financial benefits.